Transactions > Lockbox Payers

A text field that indicates the code that identifies the lockbox company.

A check box that, when selected, indicates the code is inactive and not in use.

A text field that describes the lockbox company.

A text field that indicates the bank that will process the lockbox payments.

The ellipsis is used to display the Bank Codes window and select a bank code.

A text field that indicates which payment code is used when processing lockbox payments.

The ellipsis is used to display the Payment Codes window and select a payment code.

Tip: Create a separate payment code for each Lockbox company.

A text field that indicates the default location of lockbox files for this company.

The ellipsis is used to navigate to the correct location.

A set of radio buttons that indicates the character delimiter used in the file:

• Tab
• Comma

  Tip: Avoid using this delimiter because any additional commas in the data file may cause processing issues.

• Other: The character entered in the enabled field is used.

A set of radio buttons that indicates the date format in lockbox files:

• MMDDYYYY
• DDMMYYYY

A check box that, when selected, indicates that a delimiter is used in the date field.

A text field that indicates the delimiter used in the date field.

Note: The text field is only enabled if the check box is selected.

Example: DD-MM-YYY.

A set of radio buttons that indicates the dollar format in the file:

• 1234.00
• 123400

Text fields that indicate the columns in the file that contain the chart number, date of payment, and amount of payment.

Note: Column numbers begin at 1.

Text fields that indicate the columns in the file that contain the payment type, description, reference#, and trace(batch)#.

Notes:

• Payment type: This field indicates the payment method that the patient used to make the payment to the lockbox company. If specified, this will be appended to the beginning of the payment description.
• Description: If specified, this field will be used by default as the payment description.
• Reference#: This is the reference number of the individual patient payment (and is loaded and displayed in the Transactions module when included in the file).
• Trace# (batch): This field is only enabled if File has header row(s) is not selected.

A check box that, when selected, indicates that the file contains a header.

Note: This field that is only enabled if the File has header row(s) check box is selected.

A text field that indicates the number of rows in the header.

Note: These fields are only enabled if the File has header row(s) check box is selected.

Text fields that indicate the row (first field) and the column (second field) of the header that contains the date of the payment.

Note: These fields are only enabled if the File has header row(s) check box is selected.

Text fields that indicate the row (first field) and the column (second field) of the header that contains the trace number for the payment.

1. Click the Clear Data () icon.
2. Complete the fields as necessary and click the Add a new Record () icon.

1. Select a listed entry.
2. Make any necessary changes and click the Modify Record () icon.

Note: Once a payer is created, the Code field cannot be modified.

1. Select a listed entry and click the Delete Record () icon.
2. When prompted, click Yes to confirm the deletion.