Bank Codes

Key Info  
Purpose:

Configure bank codes for the Transactions module.
Related Module(s):

Transactions, Lockbox Payments
Accessed From:

Maintenance > Transactions > Bank Codes

Window(s):

Bank Codes

Dependencies:

City Codes, State Codes, Country Codes

Bank Codes Window

[Accessed from Maintenance > Transactions > Bank Codes]

The Bank Codes window allows you to manage the banks (areas where payments can be accepted) used by your institution.

Bank codes are used to represent where a payment was received. A bank code could indicate a specific cash drawer in a clinic or could be an offsite location requiring address information.

Bank codes are used for reporting purposes and to balance accounting records at the end of the day.

Tip: Create a bank code called ZERO to use for $0 insurance payments and other adjustments that will result in a $0 change that you do not want to appear on your daily bank deposit report.

Example: A payment was previously entered on the incorrect John Smith’s account. The payment will need to be reversed on one account and added on the correct account (a net change of $0). To avoid these amounts displaying on the bank deposit report, use the ZERO bank code. Ensure that the ZERO bank code always balances to $0 at the end of the day.

Field Description
Code

A text field that indicates the code that identifies the bank code.
Inactive

A checkbox that, when selected, indicates the code is inactive and not in use.
Name

A text field that describes the bank code.
Address

Text fields that indicate the address or location information for the bank.

The ellipses are used to display the City List window and State Codes window and select a city and state.
Account#

A text field that indicates the bank account number associated with the bank code.

Note: This field is only used for the Lockbox Payments module.

When Lockbox payment files are loaded, the bank account number can be validated against this field.
Task Procedure
Add Bank Codes
  1. Click the Clear Data () icon.
  2. Complete the fields as necessary and click the Add a new Record () icon.
Edit Bank Codes
  1. Select a listed entry.
  2. Make any necessary changes and click the Modify Record () icon.

    3. Note: Once a bank code is created, the Code field cannot be modified.
Delete Bank Codes
  1. Select a listed entry and click the Delete Record () icon.
  2. When prompted, click Yes to confirm the deletion.
Preview/Print Report
  1. (Optional) To preview the Bank Codes report, click the Preview Report () icon.
  2. To print the Bank Codes report, click the Print Report () icon.

    3. Note: The Bank Codes report uses the bank.rpt file.