Customize Dispensary

Select a default dispensary location.

If set, it displays in the Dispensary module > Location field.

Select a default location for staff to check in used items.

If set, it displays in the Check In window > To Location field.

Select a default location that items are transferred to once they are marked as sterilized.

If set, it displays in the Sterilize Kits window > Transfer to field.

Select a default location from which you take items to be sterilized in batches.

If set, it displays in the Sterilization Batch Kit Processing window > At Location field.

Select the checkbox to use audible beeps to alert users when an item is scanned correctly or incorrectly.

Note: A low tone indicates an error and a series of high-pitch tones indicate success.

Select the checkbox as necessary.

If selected, when users open the Check In window, the Provider Code or User Login field is enabled, allowing the provider to swipe their card and display their information in the field as well as the Provider field. axiUm also enables the Dispensary Item field, allowing you to scan all items the provider checks in.

If deselected, when users open the Check In window, the Provider Code or User Login field is disabled, and the Dispensary Item field is enabled. When you scan an item into this field, axiUm auto-populates the Provider Code or User Login field and the Provider field with the information associated to it when it was last checked out.

Note: The Provider Code / User Login field displays based on the Identify Provider By field.

Select the checkbox to indicate that clicking the Print button will produce a receipt for each provider who checks items in or out.

Example: If three providers check in five items together, axiUm prints three receipts, one for each provider.

Note: If selected and users did not click the Print button before the Close button, axiUm displays an “<x> items were scanned. Do you want to print receipts for them?” message.

Select the checkbox to indicate users will be prompted if they check out an item for which there is no request.

Note: This is used by institutions that require providers to request all instruments prior to pick up at the dispensary.

If selected, when users check out an item without a kit request, axiUm displays a “No request could be found for this item. Do you want to check out the item without a request?” warning.

Select an option to determine when axiUm displays the Replace Kit Instruments window during sterilization:

• Never: If selected, axiUm never displays the window automatically after sterilization.
• Always: If selected, axiUm always displays the window automatically after sterilization.
• Only when exceeding life cycle: If selected, axiUm displays the window automatically after sterilization only if an item has reached the end of its life cycle.

Select an option to determine which field is used to identify a provider:

• User Login: If selected, the User Login field displays in the Check In and Check Out windows.
• Provider Code: If selected, the Provider Code field displays in the Check In and Check Out windows.

Select an option to determine how the Kit Level tab’s list view displays:

• All Required: If selected, all kit types that have something in the Require column display.
• All Unfilled: If selected, all kit types that have something in the Need column or the Requested column display.
• All Kits: If selected, all kit types display regardless of the column contents.

Enter the maximum balance a provider can have before they can no longer check out items without displaying a Provider Balance Warning.

Example: If the field displays $500.00 and a provider has a balance of $575.00 in replacement costs, the warning displays when they try to check out another item. This can prevent them from checking the item out until their account balance has been reduced to $500.00 or less.

Select a radio button to determine how axiUm calculates an item’s life cycle:

• Number of times used: If selected, axiUm reduces the lifespan by one each time the item is checked out.
• Number of times sterilized: If selected, axiUm reduces the lifespan by one each time the item is marked as sterilized.

Note: An item’s life cycle is set from the Maintenance > Dispensary tab > Instruments > Life Cycle field.

Select a radio button to determine how axiUm calculates a dispensary location’s stock needs:

• Number of extra kits required: If selected, axiUm calculates required items as: Required = Requested + Min. Level.
• Number of total kits required: If selected, axiUm calculates required items as: Required = Requested or Min. Level, whichever is greater.

Note: The minimum level is set from Maintenance > Dispensary tab > Dispensary Location Codes > Dispensary Levels > Minimum Level field.

Select the checkbox to indicate that axiUm generates a sterilization (outer) bar code for each item bar code entered in the Sterilize Kits window > Kit field during sterilization.

Note: If selected, the Outer bar codes generated from this application and Outer bar code labels printed in batch checkboxes are enabled.

Note: This checkbox is only enabled if the Sterilization adds outer bar codes checkbox is selected.

Select the checkbox to indicate that axiUm generates the outer bar code that will be used for the sterilization process.

If selected, the Select Printer window displays when users scan a kit in the Sterilize Kits window > Kit field.

If deselected, the sterilization bar codes are not printed from axiUm, and the Select Printer window does not display.

Note: If deselected, it is assumed that sterilization bar codes are printed using a different application.

This checkbox controls whether users can print sterilization bar codes as a batch or individually.

Select the checkbox to enable the Dispensary window > Labels button to print batch labels and to allow users to print the sterilization bar codes in a single batch, or deselect the checkbox to force users to print sterilization bar codes individually as each item is processed.

If selected, the Outer Code field is enabled during sterilization, allowing you to enter a sterilization bar code manually. These sterilization bar codes are recorded in axiUm and accumulate, then are printed in a single print job.

If deselected, the Outer Code field is disabled during sterilization, forcing axiUm to generate and print the individual sterilization bar codes automatically.

Note: This checkbox is only enabled if the Outer bar codes generated from this application checkbox is selected.

Select the checkbox to warn users if they scan a clean kit into a location that has dirty items, or vice versa.

Example: If you transfer a clean kit to another location using a dirty cart, axiUm displays an “Are you sure you want to put a clean kit with dirty kits?” message.

This disabled field specifies the default printer for dispensary billing receipts, dispensary billing statements, issue receipts, and return receipts.

(Optional) Click the ellipsis to display the Select Printer window and select a printer or click the X to remove the selected printer.

This disabled field specifies the default font for printouts when printing manual dispensary request receipts.

(Optional) Click the ellipsis to display the Font window and select another font or click the X to remove the selected font.

This disabled field specifies the default font for bar codes.

Important: Your selected font must be a Windows bar code font that is compatible with your bar code scanner.

(Optional) Click the ellipsis to display the Font window and select another font or click the X to remove the selected font from the field.